Apex BillingApex Practice
The Complete Billing & Clinical Platform for Healthcare
Two purpose-built products that cover every step — from scheduling and clinical documentation with ApexPractice, to claims submission, ERA remittance, and patient payments with ApexBilling.
- HIPAA Compliant
- Claim.MD + Stripe
- EDI 837/835/277
- Twilio SMS Alerts
Two Products. One Platform.
Built for the Full Healthcare Workflow
ApexBilling handles your revenue cycle. ApexPractice manages your clinical operations. Together they eliminate every gap in your practice workflow.
AB
ApexBilling
The complete revenue cycle management platform. Submit claims, verify eligibility, post ERA remittances, and collect patient payments — fully automated.
- EDI 837/835/277 claim processing via Claim.MD
- Real-time insurance eligibility verification
- Automated ERA remittance sync every 15 min
- Stripe-powered patient invoicing & payments
- 9 user roles with full audit logging
- Denial analytics with one-click resubmission
PM
ApexPractice
The complete clinical and appointment management platform. Schedule sessions, document progress notes, manage treatment programs, and track staff — all in one workspace.
- Clinical Notes & Goal Tracking
- Client Profiles with Payor & Auth Mgmt
- SMS & Email Reminders via Twilio
- Multi-level RBAC & Permission Templates
- Timesheet, Payroll & Staff Management
Trusted by 500+ healthcare practices
99.2%First-Pass Acceptance
60%Fewer Denials
40%Fewer No-Shows
3xFaster Collections
15 minERA Auto-Sync
Why Apex Platform
Advantages of the System
Discover how our integrated clinical and financial platform accelerates growth, reduces workload, and keeps your practice compliant.
Save Clinician Time
Automated notes, graphs, and treatment plans reduce documentation.
Improve Clinical Decisions
Real-time dashboards and analytics support better treatment planning.
Accelerate Revenue Cycle
Claim scrubbing, payer rules, and RCM workflows speed payments.
Strengthen Compliance
Secure documentation, audit-ready records, role-based access, and HIPAA-compliant workflows.
Apex Billing
Revenue Cycle Management
Your Entire Revenue Cycle. Automated.
From the moment a claim is created to the day payment is posted, ApexBilling eliminates manual friction — reducing denials and accelerating cash flow.
- Bulk claim upload via Excel with auto-validation and error flagging before submission
- X12 837 EDI submission direct to Claim.MD with 277 acknowledgment tracking
- ERA 835 remittance auto-posted every 15 minutes — no manual reconciliation
- Denial analytics surfacing the exact codes and payors causing write-offs
- Patient portal with Stripe credit card, ACH, and payment plan options
✓
ERA Auto-Posted
Claims Cleared: 99.8%
Apex Billing — Claims Management
2,847
Total Claims
$124K
Collected
3.2%
Denial Rate
PatientServiceAmountPayerStatus
JSJohn SmithTherapy$450Blue Cross● Approved
SJSarah JonesConsult$280Aetna● Pending
MCMike ChenSurgery$1,620United● Approved
EDEmma DavisLab Test$190Cigna● Denied
RKRobert K.Imaging$380Humana● Approved
Claims Management
Single + bulk claim entry, Excel upload, auto-validation, and X12 837 EDI submission via Claim.MD with 277 acknowledgment tracking.
EDI 837Bulk UploadValidation
Eligibility Verification
Real-time insurance eligibility checks before every appointment via Claim.MD. Prevent surprise denials with instant coverage verification.
Real-timeClaim.MD
Analytics & Reporting
Claims aging, denial analysis, revenue trends, and provider performance dashboards. Filter by payer, provider, date, or service type.
Denial AnalyticsRevenue
Invoicing & Payments
Patient invoices with automated payment reminders, Stripe credit card & ACH payments, payment plans, and a self-service patient portal.
StripeACHPayment Plans
ERA & Remittance
EDI 835 ERA transactions auto-synced every 15 minutes from Claim.MD and posted to patient accounts with zero manual intervention.
EDI 835Auto-Sync
HIPAA Access Control
Create your own custom permission roles with table-level permissions and a full audit trail.
9 RolesAudit Log
Apex Practice Management
📱
Patient Appt Alert Sent
SMS Notification via Twilio
Apex Practice — Session Calendar
24
Today's Sessions
89%
Attendance
12
Pending Tasks
Today's AppointmentsDECEMBER 12
AR
ConfirmedAnna Roberts
Initial Evaluation · 9:00 AM
MJ
ConfirmedMark Johnson
Follow-up · 10:30 AM
DP
PendingDiana Park
Group Session · 11:00 AM
TW
ConfirmedTom Williams
Assessment · 2:00 PM
SK
ConfirmedSarah Kim
Therapy Session · 3:30 PM
Clinical Management
Your Entire Clinical Operation. Organized.
From scheduling the first appointment to documenting the final session note, ApexPractice keeps your entire team—from clinicians to administrative staff—synchronized.
- Drag-and-drop calendar with real-time conflict detection and provider availability management
- Progress notes, session note templates, and treatment plan documents for structured documentation
- Intuitive drag-and-drop treatment program builder with hierarchical goals, comprehensive progress tracking, and automated treatment plan documentation with embedded graphs
- Automated appointment reminders via SMS (Twilio) and email to improve attendance and reduce missed appointments.
- Client payor management, authorization handling, and full clinical record history
Smart Scheduling
React Big Calendar drag-and-drop scheduling with day/week/month views, conflict detection, provider availability, and time slot management.
Drag & DropConflict Detection
Clinical Documentation
Progress notes, session note templates, treatment plan documents, and rich-text clinical records with Tiptap editor and PDF export.
TemplatesPDF Export
Treatment Programs
Intuitive drag-and-drop treatment program builder with hierarchical goals, comprehensive progress tracking, and automated treatment plan documentation with embedded graphs for insurance submissions.
GoalsDiagnosesAnalytics
Client Management
Complete client profiles with payor/insurance management, authorization tracking, contact information, and full clinical record history.
Payor MgmtAuthorizations
Smart Notifications
Automated appointment reminders via Twilio SMS and email. Customizable templates for clients and staff to reduce no-shows by 40%.
Twilio SMSEmail
Permissions & Staff
Custom Role-Based Access Control (RBAC), reusable permission templates, employee payroll rates, timesheet management, and multi-level access scoping.
6 RolesRBACPayroll
End-to-End Workflow
How Apex Practice Management & Apex Billing Work Together
From first appointment to final payment — the complete healthcare workflow covered by two products working in sync.
01
Client Registered & Insurance Verified
Create the client profile in ApexPractice — capture demographics, assign payor/insurance, and set up authorization records. Coverage confirmed in ApexBilling before the first visit.
Apex Practice ManagementApex Billing
02
Appointment Scheduled & Reminder Sent
Drag-and-drop the appointment onto the calendar in ApexPractice. Automated SMS (Twilio) and email reminders are sent to the client, helping reduce no-show rates.
Apex Practice Management
03
Session Delivered & Notes Documented
Clinician runs the session and documents progress notes using structured templates in ApexPractice. Treatment goals updated, diagnosis codes captured, timesheet submitted.
Apex Practice Management
04
Claim Created & Submitted Automatically
Session data flows into ApexBilling. Claim is auto-formatted as X12 837 EDI, validated against 25+ business rules, and submitted to clearinghouse in minutes.
Apex Billing
05
Payment Collected & Cycle Complete
Payer approves the claim and issues the ERA. Apex Billing automatically posts the 835 remittance within 15 minutes. Any remaining patient balance is invoiced automatically and paid via Stripe—completing the revenue cycle.
Apex Billing
99.2%
First-Pass Claim Acceptance Rate
↑ vs 85% industry avg
60%
Reduction in Claim Denials
↓ Within 90 days
40%
Fewer No-Shows with SMS Reminders
↓ Apex Practice Management + Twilio
15 min
ERA Auto-Sync from Claim.MD
↑ Zero manual posting
Testimonials
Practices That Made the Switch
Real results from healthcare teams using both Apex products.
"We use Apex Practice Management to schedule and document sessions, then Apex Billing handles all the claims. Our denial rate dropped from 40% to under 8% in three months."
SM
Dr. Sarah Mitchell
Medical Director · Sunrise Family Practice
"Apex Practice Management's SMS reminders cut our no-shows by half overnight. And the ERA auto-posting in Apex Billing saved my billing team 15 hours a week."
JR
James Rodriguez
Revenue Cycle Manager · Metro Health Group
"The treatment program builder in Apex Practice Management is incredible for our behavioral health team. And Apex Billing's real-time eligibility checks mean we never bill an uninsured patient."
LC
Linda Chen
Practice Administrator · Pacific Therapy Center
Get Started Today
Choose the Product That Fits Your Practice
ApexBilling
Revenue Cycle Management
For practices that need to automate claim submission, reduce denials, post ERA remittances, and collect patient payments faster.
- 14-day free trial
- No credit card required
- HIPAA compliant · Setup in 30 min
ApexPractice
Practice Management
For practices that need to manage scheduling, clinical documentation, treatment programs, staff, and client communications in one place.
- Free for small teams
- No credit card required
- HIPAA compliant · Cancel anytime